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Attendance Policy

Attendance Policy

 

Click here for the P5200 Revised Attendance Policy in its entirety.

Click here​​​​​​​ for the Attendance Policy Highlights

Click here​​​​​​​​​​​​​​ for the R5200

 

Student Attendance Policy – Highlights:


On June 11, 2018 the Gloucester Township Board of Education approved changes to the student attendance policy.


The full regulation for student attendance is available at Gloucestertownshipschools.org


Key Element I – Absences Categorized; Truancy Defined; Impact of Tardiness

  • “Excused absence” is a student’s absence from school for a full day or portion of a day for the observance of a religious holiday pursuant to N.J.S.A. 18A:36-14 through 16, for Take Your Child to Work Day, or any other absence determined to be excused by the New Jersey Department of Education.
  • “Unexcused absences that does not count toward truancy” is a student’s absence from school for a full day or a portion of the day for extended medical reasons (homebound) and suspension.
  • All other absences are “Unexcused absences that count toward truancy.”  These absences are categorized for administrative tracking purposes as:
    • Level 1: No Parent explanation/authorization
    • Level 2: Parent explained/authorized absences
    • Level 3: Absence with requisite documentation
  • Truancy is defined by New Jersey state law (N.J.S.A. 18A:38-2) as ten (10) or more accumulated absences that count toward truancy.
  • For the purposes of attendance tracking and enforcement, the accumulation of five (5) tardiness events will count as one (1) absence.

Key Element II – Parent/Guardian Responsibilities:

  • Notice to School of a Student’s Absence
a. The parent(s) or legal guardian(s) is requested to call the school office within one hour of the start of the school the morning of the student’s absence.
b.
The parent(s) or legal guardian(s) who anticipates future absence or prolonged absence should notify building-level staff.
  • Readmission to School After an Absence

a. A student returning from an absence of any length must present the main office a written statement, dated and signed by the parent(s) or legal guardian(s) or adult student, listing the reasons for the absence.
b.
A note for non-communicable illness for a period of more than three school days must be accompanied by a physician’s statement with a medical clearance to return to school.
c.
A student who has been absent by reason of having or being suspected of having a communicable disease must present to the school nurse written evidence of being free of communicable disease, in accordance with Policy No. 8451.

  • Instruction

Parents should arrange for make-up work with the school office when a prolonged absence is expected.


Key Element III – School Response to Absences:


Number of Student Absences

School Response

Between 5-9 unexcused absences that count toward truancy

  • Formally notify parent of cumulative attendance by letter
  • Make a reasonable attempt to notify the parent of each absences
  • Determine the nature of the absences
  • Develop an action plan
  • Cooperate with law enforcement as necessary

Between 10-17 unexcused absences that count toward truancy

  •  Same as 5-9 absences
  • Make a determination regarding the need for court referral
  • Make a determination regarding placing the child on attendance probation

18 or more unexcused absences that count toward truancy

  • Same as 5-9 absences
  • Required court referral
  • Required placement on attendance probation
  • Designate the child as “Chronically Absent” on federal reports

 

Key Element IV – Attendance Probation

  • Students placed on attendance probation may be excluded from athletics, extra-curricular activities, dances, field trips, non-academic assemblies, or any other non-academic school-based activity.  Students will be provided appropriate academic make-up work during any activity taking place during school hours.  This will be for a period of one month.
  • Upon completion of the one month probationary period, the Building Principal or designee shall review the attendance record.  If additional absences have occurred the student shall be placed on an additional month of Attendance Probation.  This cycle will continue until regular attendance is established.

Key Element V – Parent/Guardian Appeal


Pupils and their parent(s) and/or guardian(s) may appeal action taken in response to this policy.  They should contact the Building Principal for information on how to initiate the appeal process.